By registering for Gravel Weekend, I hereby acknowledge and declare that:

1. Race Regulations. I have read, understood and agree to comply with the official Gravel Weekend Race Regulations published at www.gravelweekend.com, including applicable UCI regulations and instructions issued by race officials, organisers and emergency personnel.
2. Health and Preparation. I confirm that I am physically and mentally prepared for my chosen distance, possess the necessary cycling skills and accept personal responsibility for assessing my health and fitness before and during the event.
3. Assumption of Risks and Responsibility. I fully understand that gravel cycling involves inherent risks, including falls, collisions, road traffic accidents, equipment failures, serious injuries and potentially fatal incidents. I participate voluntarily, at my own risk, and assume full personal responsibility for my health, safety, decisions, actions and any accidents or incidents caused by my conduct, including resulting damage or injury to myself or others. I acknowledge that the organiser cannot eliminate all risks. I will not hold the organiser responsible for consequences arising solely from inherent sporting risks or my own actions, except where liability arises under applicable law.
4. Safety and Equipment. I understand that significant sections of the course are open to public traffic. I will obey applicable road traffic laws, exercise caution, follow the marked route, use a technically safe bicycle, wear a correctly fastened protective helmet and carry mandatory equipment. I will respect other participants, road users and the environment, and will not litter or damage nature.
5. Medical Assistance and Fair Play. I will follow instructions issued by authorised medical personnel and withdraw from the event if required for safety reasons. Medical assistance is provided in accordance with applicable law. I will comply with anti-doping regulations and understand that my race number is personal and may only be transferred to another person through an officially permitted procedure.
6. Personal Data and Media. I acknowledge the personal data processing described below, including the publication of official results and event-related photography and filming.

Nothing in this declaration excludes or limits legal rights or liability that cannot lawfully be excluded or limited.

PRIVACY NOTICE

The data controller is the association “Gravel Bike Latvia”. Contact: ride@gravelweekend.com. Personal data, including registration information, contact details, age category, payment status and results, is processed for event administration, safety, timing, compliance with legal obligations and the publication of official results. Depending on the purpose, processing is based on the performance of a contract, compliance with legal obligations or legitimate interests. Essential event communications form part of event administration. Gravel Bike Latvia operates its own registration system and uses SiteGround and Hetzner for hosting, Swedbank for payment services and Fotofinišs.lv for race timing. The organiser provides Fotofinišs.lv with only participants’ first names, surnames, countries and competition groups. Necessary information may also be shared with relevant sporting authorities and emergency services. Official race results may be published and retained in a historical archive. Event photographs and videos may be used on the Gravel Weekend website, social media, in advertising and for the promotion of future events, and may be retained in a historical archive, subject to applicable data protection rights. GW Race Control: GPS tracking is voluntary, and participants may activate or deactivate it at any time. When tracking is disabled, no new GPS coordinates are collected through this functionality. When activated, tracking may also operate outside official race hours. Participants choose whether their location is visible only to organisers or also to spectators. Previously collected location data may remain stored until deleted under the applicable retention policy. Personal data is retained for as long as necessary for its processing purposes or as required by law. Participants have applicable rights to access their data, request correction, erasure or restriction of processing, object to processing and request data portability. Participants may also lodge a complaint with the Latvian Data State Inspectorate. Requests may be sent to ride@gravelweekend.com. Participants under the age of 18 must be registered by a parent or legal guardian, who confirms their authorisation through the registration form. Marketing newsletters require separate, voluntary consent, which may be withdrawn at any time.